Web OfficeView allows you to use your web browser to run an
electronic in-out board. The board displays standard or
customized remarks, such as "in", "in but
unavailable", "on vacation until X", and so on.
Because the location of your co-workers is constantly apparent,
your office assistants can know your whereabouts and give
informed responses to phone calls. The program also includes a
messaging system (can be disabled) and a screen that displays
employee information, such as the telephone, fax, and pager
numbers. Until the program is registered, only ten names can be
entered.
The program is a small 32-bit Windows application that can run
on practically any system using Windows 95, 98, NT, XP or 2K.
Although it can reside on the file server that holds the
database files, this is not a requirement. Any Windows
workstation that can connect to the Web OfficeView directory on
the server is suitable. Thus, the program will work with NetWare
or Unix based file servers that hold the Web OfficeView
database. Web browsers from Macs, Unix and other platforms can
participate.
If you share the database directory with OfficeView Pro, the two
programs work cooperatively displaying the same information and
sharing messages. This setup allows you to use a small Windows
application at your own workstation or a web browser when you're
away.
Web OfficeView puts everything you need to maintain the database
on one screen. If you run the program from the Web OfficeView
directory on the server, just click on the Database tab to
display the Database page, add the names and you are up and
running. If Web OfficeView is not running from the database
directory, you need to select the Control and Information page
and set the path to the Web OfficeView database.
Click on the status field that you wish to change. A new web
page will appear with the top line displaying the name of the
person that will receive the new status remark. For
example "Select a Remark for Jane Kelly", may
appear. This page has a list of remarks ready to assign
with one mouse click. Clicking on
beside a remark assigns the new remark and returns you to the
main screen.
You can customize the status text by typing your own phrase
into the edit box beside the label "Customized
remark:". After entering your phrase, click
to post the text. The screen will close and the text will appear
in the appropriate Status field.
From any page displaying the names and status information,
click on a name and the pertinent information will appear on a
new page. Use to
return to the previous page or view a new group by selecting a
group from the list available near the bottom of the page.
Navigate to a page that displays the list of names. Click on
beside the name of the person you want to contact to bring up
the message composer page. Type your message in the lower part
of the window, and click on .
Navigate to a page that displays your name in the list of
names. Click on
beside your name to bring up the message reader page. Buttons
allow you to delete the current message, or go to the first or
last message. To view a message of your choice, select the
message number in the drop down box and click on .
To install Web OfficeView, you need to obtain the installation program that is
available from URL http://www.officeview.com/WOV.zip on our web site. Place this
address in your web browser to down load the file.
Unzip the download file WOV.zip and run WOV.exe to install the program. Usually
you install the program on a server. However, this is not a requirement. Any
Windows workstation can host the program and files.
On Windows XP, Vista, NT, 2000 or 2003, the setup program installs Web OfficeView as a
service. As a service, it is executed automatically and transparently. No user
has to log in for the service to start.
If you are already running another web server on the standard port (80), Web
OfficeView will automatically switch to port 800. To view port 800, the web
browser address must include “:800" For example, on the local computer,
the URL would be “http://127.0.0.1:800/”.
When you use the login feature, the main screen will automatically indicate
"In" beside your name and allow you to read your messages. One click
on the field beside your name opens a list of remarks. Another click selects
your new remark.
If you run Web OfficeView as a desktop application. Everything you need to
maintain the database is on one screen. On the local computer, use
http://127.0.0.1/admin.html to use a web browser to add or modify the optional
settings and the database.
Here is information on the Web OfficeView Options Settings:
Require user login - Enable this option to display the standard login
screen on startup. A successful login lasts all day which allows you to stop and
restart your browser without changing your remark or time stamp. You must log in
to read your messages.
Set remark to "In" on login - Enable to have the main screen
automatically indicates "In" beside your name when you log in.
Can change remarks of others - Enable this option to allow users to
change anyone’s remark without restriction. Otherwise, you can only change
your own remark after you have logged in.
Time stamp using browser time - Enable this option to set the time stamp
using the time zone of the web browser instead of the web server time zone. This
option allows you to sign in at 8AM (local time) from anywhere in the world and
have the Web OfficeView time stamp show as 8AM. To work properly, the browser
must have Javascript enabled and the time zone must be set correctly on all
operating systems.
Display registration name - Enable this option to substitute your
registration name in place of Web OfficeView in the title at top of the main
screen.
Display a time stamp column - Enable to display a column with the time
stamp indicating when the remark was changed. Display Administration link -
Enable this option to include a link on the main page that allows users to view
the option settings. You can make changes to any setting if you provide a blank
name and the Change Option password (initially the password is abc) when
prompted. Click on the Database Maintenance button to make changes to the
database.
Display activity log link - Enable this option to include a link on the
main page that allows users to view the Web OfficeView activity log. The log
entries record server actions.
Display download program link - Enable to include a link on the main page
that allows user to download and run a tiny HTML application. It can be used to
automatically start up a Web OfficeView client when you power up your
workstation. Display Help Tips - Enable this option to display a summary of tips
at the bottom of the main and options page.
Enable messaging system - Enable this option to activate the messaging
system.
Enable new message sound - Enable to sound an alert if a new message is
available.
Display new message flag - Enable this option to display a red * symbol
near the tiny envelope beside names that have unread messages.
Allow changes in column 4 - Enable this option to allow users to change
the text in the fourth column.
Enable subgroup view - Allows you to view only the names in a subgroup.
Subgroup names are appended to group names following a ":" separator.
Two examples are "Sales : Used Cars" and "Sales : New Cars".
Enable employee information link - Enable to view the employees
information page when you click on a person's name.
Log changes to "LG072006.dbf" - Enable this option to record
remark changes to monthly log files. For example, the log file is called
LG082003.dbf (for August 2003) and is located in the Web OfficeView database
directory (see Control and Information page for the directory location). Each
record will contain the following fields: identification number, employee name,
column title, text entered in the column, and the date and time changes were
made. This file can be imported into most spreadsheets and database programs for
further processing and review.
Launch browser on startup - Enable this option to automatically start a
web browser when Web OfficeView starts.
Refresh rate - The refresh rate sets the time interval between remark
updates. You can set the rate to 0, 30, 60 or 900 seconds. Setting the refresh
rate to zero will disable automatic updates. You can manually update the screen
by clicking on the browser refresh button or pressing F5.
![[ Tiny letter envelope ]](/m.gif){kind=small}
