Selecting
Options
Click on Options in the main menu bar to display your current
settings. A tick mark beside an option indicates it is
enabled. Clicking on the option with a
green background toggles it on and off.
Those with a
white background can only be changed by the administrator.
The administrator controls the color of the backgrounds and
they can vary between users.
If the administrator changes your options from someone else's
workstation you will not be able to see these changes immediately
unless you click on the Options menu item or log
on.
Otherwise these changes will not take
effect until the next day.
The options are broken down into the following categories (tabs on the
screen):
- Remarks
- Change others' remarks -
to
change remarks for any name.
Otherwise, you can only change your own remarks.
Warn of change to
other's remark - provides for a pop-up window to appear
questioning
whether you intend to change someone else's remark. You will be asked
to confirm your intentions.
Always
show your remark as In on start up - automatically changes
your status to In whenever you start the program.
Always set
your remark to Out on program exit - automatically change
your status to Out when you stop the program.
Change In
or In but unavailable to Out on exit - remarks In or In
and Unavailable will change to Out when you stop the program. If you
have already enabled the option, 'Always set your remark to Out on
program exit', then this option is extraneous.
Change
between "In" and "Out" based on user activity- automatically
change your status to In when user activity is
detected. After 8 hours of no activity, your status
will change to Out.
Check for
new remarks every n seconds - You can select the resfresh
rate at which your computer checks for remarks changes, unless this
feature is restricted by your administrator. Refresh rates range
between 4 seconds and 20 minutes. Some administrators prefer that you
choose a slower refresh rate to reduce the load on the network. On
occasions when you want the very latest information immediately
available, you can force a quick update of the screen by pressing the
"=" key. - Display
- Show date and time in last
column when remarks change - Display the date and time in the
last column when the Remarks field changes.
Switch
date and time from US to International -
Display the date and time in international format presented as 24 hours
and day/month/year. Otherwise, the program uses the American format of
12 hours (am/pm) and month/day/year.
Alternate
row background colors - Makes the
background colors of even rows appear in a slightly lighter shade than
the odd rows. Some users find this contrast helps them read the screen
more easily.
Change background colors
of remarks - A tick
mark means employees can select customized background colors for
remarks. Most sites use the colors assigned by the system administrator.
Show the icon button in Windows taskbar
-
Normally, the 32-bit program icon only appears as a tiny icon in the
task bar tray near the system time in the Windows taskbar. This option
enables a full-sized program icon to appear in the taskbar.
- Message
- New message sound -
Means you will be notified by a sound when a new message is received.
You can hear the sound made when a message arrives by clicking on the
"Test Sound" button.
New messages bring
OfficeView into view -
Enables OfficeView to pop up in front of all other programs when a new
message is received. Pressing the space bar saves the message for you
to read later.
Disable the message
system - Disables the entire
message system and all menu references associated with messages are
turned off.
Disable the Send to
everyone/group button -
Disables the feature to allow messages to be sent to everyone or to all
employees in a group, depending on whether a specific group is selected.
Check for new messages every n seconds -
You can
select the interval at which your computer checks for new messages,
unless this feature is restricted by your administrator. The interval
can range is between 8 seconds and 1 hour.
- Colors
- You can override the standard background
colors of your name or remarks
by selecting the Options menu and the Color tab. Colored boxes will
appear with numbers corresponding to the list of remarks. Note that you
will not be able to change the background colour of a remark if your
administrator has prevented all users from being able to make the
colour change. If there are two astericks (**) inside the box, it means
that your administrator has denied access to employees to change these
colors. If there are no ** in the box, then click on the box
corresponding to the remark. A box with a spectrum of colors will pop
up. Click on your choice of colors to assign a new background color to
that box. If you wish to reset the colors back to the default colors
click on the box entitled Reset Colors.
- Others
- Confirm program exit - A
window will appear
whenever you indicate you are quitting the program. You must confirm
your intention to exit. This option is available so that you do not
inadvertently shut down the program and, in doing so, disable the
message reminders pop-up window or icon alert.
Automatically
enter name and password on start up
- This
option is intended for employees with their own dedicated workstations.
When a tick mark appears beside this option, OfficeView will start up
without prompting for a name and password. This option does not allow
automatic access to Admin mode, for security reasons.
Log remark changes - Logs the times that remarks
change to
monthly log files. For example, the log file is called LG032002.dbf
(for August 2002) and is located in the OfficeView Pro directory on the
server. Each record will contain the following fields: identification
number, employee name, column title, text entered in the column, and
the date and time changes were made. This file can be imported into
most spreadsheets and database programs for further processing and
review.
Startup as an icon in the
tray - Hides the main program screen on startup.
Prevent changes to the
fourth column - locks the fourth column except for the
"Admin" login.
Enable "Refresh" in the
main program menu - Puts Refresh in the top menu so users can
easily fetch the most recent remarks.
For information on the administrator's access to
set options, refer to Set
user options (available in Admin mode only).