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Regular and Group OfficeView
Sign In
To sign in, click in the remarks field beside your name and choose IN from the
pop-up list. The adjacent remarks field will indicate IN and
the background will change to a green color. The program can perform an automatic sign in on start up.
After signing in, if you do not wish to be disturbed, click on the remarks field beside your name
and select In But Unavailable from the pop-up list. This
remark will appear beside your name and the background will turn purple.
Sign Out
To sign out, click on the remarks field adjacent to your name. A pop-up list will appear. Click
on the appropriate comment to assign it to the remarks field.
Some of the remarks contain "smart" fields which can automatically insert time or prompt
the user for additional information.
If the remark you wish to insert is not available in the list, then you may enter a customized
remark. Click on <Custom Remark> and type your remark.
Choosing a sign-out remark turns off the highlight in your remarks field.
Change a Remark on the Board
To change a remark, use the same procedure described in Signing Out. More
detailed remarks can be inserted in the Additional Information screen.
Send Message
To send a message, click on the name of the person to whom you wish to send a message. From
the pop-up menu, select Send Message. This action opens a dialogue box where you may type
your message. All the standard Windows editing features apply. If a phone message is to be
sent, press on Phone Msg and type replies to the prompts for the name and number.
Press Send
to send the message and exit or press Cancel to delete the message and exit.
Messages are queued in a database until read and deleted by the recipient.
Read Message
A blue flashing background on your name indicates a new message has been received. To read
your message, click on your name. From the pop-up menu, select Read Message. This opens a
dialogue box which displays a message as well as the date and time it was sent and the author.
You may click on the Erase button to delete the message or click on Next to view the next
message. Messages which have not been read are coloured green for the first viewing. They will
be coloured black for any subsequent viewings. Clicking on Erase will remove the message
from the queue and bring up the next message, if there is one. Clicking on Purge All will erase
all the messages in the queue. Clicking on Close will exit you from the window. Upon exiting
the window, the background on your name will no longer flash if you have read all your
messages.
New Message Response (Pop-up OfficeView)
If a new message is received when OfficeView is hidden by another program window or is in an
icon state, it will pop-up in its normal size in front of all other windows. The background of your
name will blink and the Title Bar will indicate "MESSAGE". If you wish to continue your work,
press the space bar to minimize OfficeView. To read your message, click on
Options/Read (or use short-cut Ctl R).
If you choose to minimize OfficeView without reading your message, the text on the icon will
blink "MESSAGE" to remind you that a new message was received.
Enlarge or Reduce the OfficeView Screen
The OfficeView screen may be enlarged or reduced in steps of 80%. The screen can be blown up so that
it is visible from a distance. To resize the screen, click on Options/Shrink Screen or
Options/Expand Screen. You may find it more convenient to use F4 to shrink or F5 to expand.
The Additional Information Window
The Additional Information Window display provides a a large area to enter detail information for
each name on the board. To update the Additional Information window, click on your name and
Information. Add any desired information, e.g., telephone numbers, etc. This
screen can be viewed by any users.
Searching for a Name
(Included in program for 300 and 1000 names)
This feature provides a fast method to locate a name. Simply, type in the first few letters of the
name. As the name is typed an alphabetical list of names will pop-up on the screen and the cursor
will automatically scroll to the name. When the desired name is selected, type enter. This feature
will search all names in the organization.
Viewing a Group (Included in program for 300 and 1000 names)
To display an organizational group, select Group and the name of the group to display.
Or, press one of the nine keyboard digits to display the corresponding group.
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